How to Share a Course with Learners
Sharing a course isn’t just about sending a link — it’s how you control access, boost completion rates, and deliver a consistent training experience. Whether you’re onboarding new hires, training volunteers, or selling paid courses, ProProfs Training Maker gives you flexible options to match your setup.
You can:
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Share a direct course link by email or chat
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Embed the course on your website or blog
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Privately restrict access with passwords or assigned logins
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Use online classrooms to manage access by group or department
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Generate a mobile-friendly QR code for walk-in or event-based training
This guide walks you through all the ways you can share a course with learners—and which method works best depending on your goals.
Watch our video guide to learn about different course-sharing methods.
Here’s what the learner will see when you share a course link via email:
In this article, you’ll learn:
1. How to Share a Course Link in Multiple Ways From the Dashboard
2. How to Share Courses via Online Classroom
3. How to Privately Share a Course With Your Learners
How to Share a Course Link in Multiple Ways From the Dashboard
Step 1: On your ProProfs Training Maker dashboard,
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Click on the Send icon of the course you want to share with your learners.
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A new pop-up window will open.
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Step 2: Here, you will find multiple ways to share a particular course with learners.
1. You can email the course directly by entering an email address or selecting users from the dropdown along with a message. Click Send Course Link to share the course link via email.
2. You can copy and share the link with learners via chat or other methods.
3. You can use the social sharing buttons to share your course link on your social media pages directly.
4. You can use the Embed option to embed the course on your website or blog. Please read: How to Embed a Course on My Website
5. You can download and share the QR code to let learners access courses on mobile devices. Please read: How to Share a Course Using QR Code
How to Share Courses via Online Classroom
You can share a course via your online classroom by sending an email notification to your learners.
To do so, please follow the steps below:
Step 1: On your ProProfs Training Maker dashboard, click Users.
Step 2: Click the user’s email address to which you want to send the link.
Step 3: Again, click Email to share the invitation link.
Step 4: In the Send Invitation dialog, you can create an email message to go with your invitation. Use our default template, write your own, or click Email Templates to use one of our pre-defined messages. After composing the message, click Send to finish sharing the classroom invitation link.
How to Privately Share a Course With Your Learners
Step 1: On your ProProfs Training Maker dashboard,
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Click the Three Dots icon or the Kebab Menu icon.
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Open Settings.
Step 2: On the settings page,
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Go to Security (1).
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Enable Private (2) to access additional security settings.
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Customize (3) the security layer of your course:
1. You create users and assign them a set of courses. Users identify themselves by using a unique username/password combination.
2. You can enable private access with a link and password, so anyone without the password cannot access the course.
Best Practices
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Use classroom invites for teams or internal users — this lets you track access, progress, and completion in one place.
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Use password-protected links for sensitive or time-limited courses (e.g., compliance or certifications).
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Embed courses into your website if you're offering public training or running marketing funnels.
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Use QR codes at physical locations like job fairs, events, or onboarding stations to enable on-the-spot access.
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Assign individual learners to specific courses when you're managing role-based access or staggered timelines.
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Always test the share link yourself before sending it to learners—especially if you’ve applied custom security or access settings.
FAQs
How do I track who opened the course link?
If you share via the classroom or assign users individually, their progress is automatically tracked. But if you share a public link or embed it, reporting will only show anonymous completions.
Can learners access the course on mobile?
Yes. All courses are mobile-optimized, and learners can open links or scan QR codes from any smartphone or tablet browser — no app needed.
What’s the difference between classroom sharing and private sharing?
Classroom sharing ties access to registered users in your system, while private sharing lets anyone access the course with a password (no login needed).
Can I limit how many times a course link is used?
Not directly. If you want to restrict reuse, use classroom invites or enable login-based access with unique user credentials.
That is all about sharing a course with learners and inviting users to a classroom.