How to Use Schedule Send for Email Invites in ProProfs Training Maker

Need to notify learners at the right time — without having to be online when it happens?

ProProfs Training Maker’s Schedule Send feature helps you plan and send course invites when they’re most likely to be seen and acted on. Whether you’re working across time zones, planning onboarding for new hires, or prepping a weekend compliance push, you can now control when your course emails go out.

Here’s what a scheduled invite looks like (it’s identical to a regular invite):

And here's what you’ll see once your invite is scheduled:

Why use Schedule Send?

• Boost engagement by delivering emails during working hours in the learner’s time zone.

• Automate enrollment to align with team onboarding, campaign rollouts, or recurring trainings.

• Stay in control — view, manage, or cancel scheduled sends anytime from your dashboard.

Steps to schedule an email invite

Step 1: Click the send icon of a course on your ProProfs Training Maker dashboard.

Step 2: By default, the email section will open. Here, you can do the following:

1. Add recipients- You can add users and groups. Also, you can import contacts from third-party platforms, such as Gmail, Excel, and Mailchimp.

2. Subject- Enter the subject line

3. Message- Draft the body of your email.

4. Select Link- You can switch between the classroom and course links to send.

Step 3: Check Schedule Send. An overlay will open. Select the date and time that you want the email to be sent. Finally, click Schedule Send.

You will see a confirmation message of the scheduling.

To check or cancel your scheduled invites:

1. Click the send icon to open the Share dialog.

2. Go to Scheduled Invites. Here are the email addresses to whom the invite will be sent.

3. You can click Cancel Send and confirm to remove an email from the list.

Best Practices for Admins Managing Large Teams

• Schedule batches of invites to different groups based on timezone or location

• Combine Schedule Send with reminders for those who haven’t started the course

• Use reports to track open rates and course engagement post-invite

FAQs

Can I schedule multiple invites for different groups at once?

Yes, create separate sends for each group and schedule them independently.

Can I edit a scheduled invite?

Not directly. You’ll need to cancel the existing send and schedule a new one with your updated message.

Do learners see that the email was scheduled?

No. Scheduled emails appear exactly like real-time invites to learners.

Will I get notified if the email fails?

Not instantly, but you can always check the invite status under “Sent Invites” for delivery or bounce issues.

Can I use this feature with imported users?

Yes, once your users are imported and assigned to a course, you can schedule invites as usual.

And that's it! You can start scheduling course invites for your learners. If you encounter any issues or have any questions, don't hesitate to reach out to our support team.