How to Share a Course Using a QR Code

ProProfs Training Maker lets you generate a unique QR code for any course or classroom, making it easy for learners to access training on mobile without needing an email invite or login.

This feature is especially useful in industries where learners work on the floor, don’t use email regularly, or need quick one-scan access to short, focused courses.

Why share via QR code?

• Skip email IDs entirely: Ideal for shift workers, contractors, or temporary staff who don’t have a company email.

• Easy to distribute: Print it, share it on a WhatsApp group, or add it to onboarding signage—learners can scan and begin instantly.

• Perfect for mobile: QR codes open directly on phones, letting learners access training while on the go or during breaks.

• Good for recurring or pop-up training: Useful for compliance refreshers or on-the-spot safety briefings.

Here’s how a course will appear to learners upon scanning a QR Code on their mobile.

In this article:

1. Sharing a Course Using a QR Code

2. Sharing a Classroom Using a QR Code

 How to Share a Course Using a QR Code

Step 1: In your ProProfs Training Maker account, click the Send icon of the course you want to share with the learners.

Step 2: Go to QR Code and click Download QR Code. An image file will be downloaded.

Step 3: Share the code with learners to scan and visit your course link to begin it.

 How to Share a Classroom Using a QR Code

Accessing the ProProfs Classroom becomes quick and convenient through the different sharing methods available in the ProProfs Training Maker. Among these, the QR Code method enables users to log into the classroom and access the training modules and quizzes on the go. In this article, you will learn how to share a classroom using the QR code with your learners.

Follow these steps:

Step 1: Navigate to Classroom on your ProProfs Training Maker dashboard.

Step 2: Click the three vertical dots or the kebab menu icon and select Send from the menu.

Step 3: Switch to QR Code and click Download QR Code to download and share the QR with learners. You can take its printout and pin it so that trainees can quickly scan and check into the classroom.

Classroom Login Screen on a mobile device after scanning the QR code:

Best practices for using QR codes in training

• Post it where it matters: Display QR codes in staff rooms, meeting rooms, reception areas, or digital kiosks.

• Make it visible: Print in high resolution. Test the scan before distributing.

• Use for group-based access: Combine with private classroom settings to control who can view the content.

• Label it clearly: Always mention what the QR code links to (e.g., “Scan to Start: Fire Safety Refresher”).

FAQs

Can I track who scanned the QR code?

QR codes do not track individuals unless paired with login or classroom credentials. For tracking, combine the QR code with assigned user credentials or collect responses via surveys/quizzes inside the course.

Does the QR code expire?

No. The code stays active unless the course is unpublished or deleted.

Can I use the same code for multiple users?

Yes, the same QR code can be scanned by unlimited learners.

Can someone share the code with unauthorized users?

If the course is public, yes. To limit access, use QR codes only for private classrooms or password-protected courses.

Is the code mobile-friendly?

Yes. It’s optimized for mobile access and opens the training in a mobile-ready format.

And that's it! If you encounter any issues or questions, don't hesitate to contact our support team.