How to Share a Course Folder

If you're working with multiple instructors, managing access to individual courses can become time-consuming. That's where shared course folders come in. Instead of assigning courses one by one, you can organize them in a folder and control who can view or edit them, making collaboration faster and cleaner.

Here’s what a shared course folder will look like to an instructor:

Why Sharing Folders Matters

• No more scattered access: Organize your training by project, team, or topic and share it all at once.
• Simplify permissions: Assign editing or view-only rights at the folder level.
• Improve teamwork: Instructors can collaborate without overwriting or duplicating content.

Customers like Carrie's team, for example, use this to roll out structured training across departments, without giving every instructor full admin access.

To share a course folder in ProProfs Training Maker, follow these steps:

Step 1: On your ProProfs Training Maker dashboard, go to More > Folders. 

Step 2: Click “Create New Folder.”

Step 3: Follow the three-step process: (i) Enter the folder name, (ii) Select the courses to add, and (iii) Hover over the folder and click “Invite.”
 

If you have already created a folder, click the three vertical dots (kebab menu icon) next to the course folder to access additional settings and click ”Share.”

Step 4: Choose the instructors you want to share the courses with and set their permissions. Click “Assign” to complete the process.

The shared folder will now be visible on the selected instructors’ dashboards.

They can access the courses within the folder and perform actions based on their assigned permissions. For example, if an instructor only has “View” permission, they will not be able to edit the course.

Tips for Using Shared Folders Effectively

• Use folders for launch-ready courses to avoid confusion over drafts or incomplete content.

• Label clearly: Use folder names like “Onboarding – Sales” or “Compliance – Q3” so instructors instantly know what’s inside.

• Limit edit rights unless collaboration is needed. Too many editors can create version control issues.

And that's it! If you encounter any issues or have any questions, don't hesitate to reach out to our support team.