How to Set Password & Accessibility for Your Courses

In ProProfs Training Maker, you can protect your courses with passwords, assign access by user or group, and manage course visibility without compromising usability. These controls are especially helpful for organizations managing compliance content, internal policies, or paid programs.

Why This Matters

• Control who sees what: Limit course access to internal users or paying customers only.

• Prevent unauthorized sharing: Block content from being indexed by search engines or forwarded freely.

• Simplify learner login: Send login credentials directly via email with auto-generated access.

Here’s what private course access with a link & password will look like to users.

Security options in ProProfs Training Maker let you make a course private and restrict unwanted users from accessing it.

In this article, you will learn:

1. How to Set Password for Your Courses

2. How to Change the Password

3. How to Remove a Course From Google Search Results

How to Set Password for Your Courses

Step 1: On your ProProfs Training Maker dashboard, navigate to a course and click the “Settings” icon.

Step 2: In course settings,

• Switch to Security (1).

• Select the Security Setting as Private (2).

• Select the “Private access with a link & course password” (3) option and enter a password. (This option will set the same password for all the users in the classroom.)

Click Save when finished.

Your course is now password-protected and will only be accessible to the group users.

To share the link and course password with all the users:

• Go to Courses, click the three vertical dots or the kebab menu icon, and select Send.

• In the Email section, click Add Users, select All, and click Done.

• Specify the password for the course.

• Click “Send Course/Classroom Link.”

A confirmation message will be displayed like this.

OR

• Select the “Private access for selected users & groups” option and go to manage users. (This option lets you assign a unique password for each user.)

The login credentials are auto-generated when a user is added to a classroom. The instructor can share these login credentials with each user through email.

To do this,

• Select a user from the list.

• Click Email to share the login credentials with the added user.

The user will receive the login credentials on his email like this.

How to Change the Password

Step 1: On your Proprofs Training Maker dashboard, go to Users.

Step 2: Select the user whose password you want to change.

Step 3: In the User profile

• Click “Password.”

• Enter the new password. Re-enter the password for confirmation.

• Click “Change Password.”

You will get a flash message on a successful password update.

The logged-in users cannot view their passwords. However, users can reset their current password if they can’t remember it from the login window.

• Click “Forgot Password,” enter your email, and click “Send.”

• Enter your email and click Continue.

• You will receive the reset password email. Click Reset Password.

• Enter a new password, re-enter to confirm, and click Continue.

 How to Remove a Course From Google Search Results

When you set a course to “Private” in ProProfs Training Maker, it automatically includes noindex and nofollow tags—preventing Google and other search engines from listing it.

However, if the course was public earlier, it might have already been indexed. In that case, search engines will eventually drop the page the next time they refresh, but the timing depends entirely on Google.

If you need the course hidden right away:

• Use password protection: Even if someone finds the link, they won’t be able to access the content without the password.

• Create a private duplicate: Copy the course, set the new one to private, and delete the old one. (Note: This will delete existing learner progress and reports for that course.)

That is all about configuring course accessibility in ProProfs Training Maker.

FAQs

Can I track who accessed the course using the shared password?
No. For individual tracking, assign unique credentials per learner using the “Private access for selected users” option.

Can learners access courses on mobile devices?
Yes. Courses are fully mobile-responsive and accessible across devices.

Can I turn off video fast-forwarding in password-protected courses?
Yes. For stricter content control, you can disable video skipping under Security > Browser Security.

Is this feature available for all plans?
Password protection and visibility controls are included in all paid plans. For advanced tracking or SSO, check your plan’s feature list.