How to Add Text, Images, Audio, Videos, Docs & Presentations to a Course
Creating a new course from scratch is much easier with ProProfs Training Maker. ProProfs Training Maker allows you to build media-rich online courses using your existing content — documents, slide decks, videos, or recorded instructions. You can add different file types to each course page to create a complete learning experience that’s clear, engaging, and easy to manage.
This article is for you if:
- You want to convert PowerPoints, PDFs, and videos into a structured course
- You’re moving away from manual, paper-based, or slide-based training
- You’re looking to add voiceovers, visuals, and quizzes to support your content
- You want to centralize training files scattered across multiple tools
With just a few steps, you can upload your content, organize it by page, and track the learner's progress.
Watch this quick video guide about adding media to courses.
Where You Can Add Content
Media files and text can be added only to course pages, not directly to chapters.
Each page supports:
-
Rich text (with formatting, pasted content, or SOPs)
-
Inline or cover images
-
Audio files (uploaded or recorded)
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Videos (uploaded or embedded)
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Documents, spreadsheets, and presentations (uploaded)
You can also choose pre-built layout options to control how media and text appear on a page.
Keep in mind:
- Chapters act as containers; media must be added within individual pages inside a chapter.
- Files uploaded to a page are visible to learners when the course is published and assigned.
Supported File Types and Size Limits
Here’s what you can upload to your course pages:
| File Type | Formats Supported | Maximum File Size |
|---|---|---|
| Document | PDF, DOC, DOCX | Up to 2GB |
| Spreadsheet | XLS, XLSX | Up to 2GB |
| Presentation | PPT, PPTX | Up to 2GB |
| Video | MP4, MOV, AVI, WMV, 3GP, FLV, etc. | Up to 2GB |
| Audio | MP3, WAV | Up to 2GB |
| Image | JPG, PNG | Up to 2GB |
This article covers the following:
6. How to Add Documents, Spreadsheets, & Presentations
Adding text, images, audio, and videos takes only a few minutes in ProProfs Training Maker. Follow these steps, and you are all set to make learning fun and exciting for your learners.
Step 1: In the course editor, navigate to the chapter or page in the course where you want to add text, image, audio, or video clip.
The toolbar appears when you are adding text to your chapter/page. As displayed in the image below, it contains menu buttons giving you access to various functions. All buttons are grouped according to their function and include operations - such as paste content, basic text styling, text formatting, etc.
You will find the following in the first row.
(i) Paste - To paste a text fragment, first cut or copy it from another source, then click the Paste button. You can also use Ctrl + V. If direct access to the clipboard is blocked, you will be asked to paste the text into the Paste dialog window.
(ii) Paste as Plain Text - If you want to paste an already formatted text but without preserving the formatting, you can paste it as plain text. To achieve this, copy the formatted text and press this button on the toolbar.
(iii)Paste from Word - The editor allows you to copy text from Microsoft Word. It will preserve the basic formatting when you paste it from Microsoft Word. To achieve this, copy the text from a Word page and paste it by clicking on the Paste button. You can also use Ctrl + V. Things don’t always look great when pasting from Word. If you have formatting issues, it is best to paste it as plain text.
ProProfs Training Maker lets you add media files as a cover for a chapter or page. Or you can also add an image in the text area to support your course content.
To add an image from the toolbar in the text area, follow the steps mentioned below:
- Click the image icon in the toolbar and upload an image from your computer.
To add an image using the “Change Media” option, follow these steps:
1. Click “Change Media.”
2. An overlay will appear with options to add an image(s) using the following options:
- Library - You can select an image from our library. It has every file you have uploaded.
- Search - It will let you search for an image from Google or Pexels.
- Upload - It will allow you to add an image stored on your computer.
- Embed - It will let you use the image’s embed code or web link to add as media.
1. Click the three vertical dots or the kebab menu icon next to the Add New button in the course editor.
2. You can either upload an audio file or record one. Click the “Upload” button to select an audio file from your computer, or click the mic icon to start recording audio. Click “Done” to save the changes.
Here’s what uploading an audio file will look like.
This is how the uploaded audio file will appear in the course editor.
1. Click the “Change Media” button.
2. Select a method( Library, YouTube/Pexels, Upload) to add the video file.
To add captions, you require a VTT file.
.
You can use our sample VTT file from here or create one using open-source software such as https://www.vtt-creator.com/editor.
- Document: DOC, DOCX, PDF- Up to 2GB
- Spreadsheet: XLS, XLSX- Up to 2GB
- Presentation: PPT, PPTX- Up to 2GB
Step 6: Changing the Layout of the Page
You can select from pre-built layout templates to control how your content appears. This helps you structure the learning experience, such as placing an image next to a summary or showing a full-width video with supporting text below.
1. Go to “Layout” in your course editor.
2. Choose a layout from the list (e.g., Media Left, Media Right, Split View).
3. The layout will update automatically based on your selection.
Here’s a preview of the “Media on Left” layout:
You can preview how the layout looks before saving.
Use layout changes to break up long text sections, align visuals with explanations, or improve readability on mobile devices.
Frequently Asked Questions
Why can’t I upload documents or slides to a chapter?
Chapters are designed to organize your course, not hold content directly. To upload files like PDFs or presentations, add a page within the chapter. Only pages support file uploads and media integration.
Can I combine a file upload with a quiz on the same page?
No. Quizzes must be added as separate elements. If you want to assess understanding after a document or video, add a quiz as the next item in the course sequence.
If I update a file in one course, will it change in other courses where I use it?
No. Uploading a new version of a file replaces it only within the specific course page. Other courses that use the original file remain unchanged.
Do learners need to download audio or video files to play them?
No. Uploaded media plays directly within the course page. Learners can watch or listen without leaving the platform or downloading anything.
What’s the difference between inserting an image through the toolbar and using Change Media?
The toolbar lets you add images inside your text block, typically for in-line visuals. Change Media sets the image as the primary visual for the page, positioned above the text as a page banner.
That is all about adding text & media to your courses.