How to Use Stream & Announcements

When managing dozens (or thousands) of learners, key updates can easily be missed. That's where the Stream and Announcements features come in.

Together, they create a central space for real-time updates, automated course assignments, exam results, compliance deadlines, or even welcome messages. You don’t have to manually follow up or send reminder emails. Everything is logged, scheduled, and delivered where learners will actually see it.

Here's what the stream section looks like in the ProProfs Online Classroom.

What Is Stream?

The Stream is a personalized dashboard where each learner can view all activity relevant to them, new assignments, announcements, deadlines, media, or any changes made by instructors.

This includes:

• New courses or quizzes assigned

• Announcements related to their classroom or group

• Updates in the course library (e.g., added videos or optional learning content)

• Any reminders or automated system alerts (like renewals or re-attempts)

 

Example: If you schedule a compliance quiz and trigger a reminder two days before it's due, it shows up in the learner’s Stream automatically.

In this article, you will learn:

1. How to Use Stream

2. How to Use Announcements

  How to Use Stream

Step 1: On your instructor Training Maker account dashboard:

• Go to ‘Classroom.’

• Select a classroom to view as a learner. 

• Select a learner from the list and hit the ‘Preview’ button.

Step 2: Go to ‘Stream.’ 

Here, you will chronologically see the updates concerning the user’s profile. 

Whenever the instructor assigns a new course/assessment to a learner or a group, makes an announcement, or adds any media to the library, it will show up in Stream.

Using Announcements to Reach Learners

While Stream shows activity automatically, Announcements let you push a message out manually or on a schedule.

You can:

• Send targeted messages to selected courses or groups

• Schedule announcements in advance (great for staggered rollouts)

• Choose frequency (once, repeat weekly, etc.)

• Draft and save messages for future use

 How to Use Announcements

Step 1: Go to More > Announcements.

Step 2: Fill in the information you wish to send out. Select the target users:

• Select the group(s) to which you want to show the announcement

• Select the course(s) in which trainees are enrolled if you’re going to keep it more specific.

Step 3: Choose to send the information right away, save it as a draft for the future, or schedule it for a later date & time.

When scheduling, you can even set the frequency of the announcement.

Once posted, your announcement will reach the target users, and they can view it in their ‘Stream’ section.

Common Use Cases

• Compliance programs: Schedule renewal reminders, link to updated policy content, and track visibility

• Assessment workflows: Send congratulations + next steps when learners pass, or reminders when they don’t

• Multi-cohort rollouts: Use announcements to stagger training info for different groups or regions

• Pre-scheduled training alerts: Prep learners before quizzes open or before courses expire

If you have any questions or need help setting up Stream or Announcements, feel free to contact our support team for assistance.