››

How to Integrate Google Drive & Dropbox With ProProfs Training Maker

Adding files from cloud storage like Google Drive and Dropbox makes it easier to build richer courses without worrying about upload limits or local storage issues. Whether it's a training video, a branded presentation, or a policy document, you can import and update your content seamlessly.

Real outcome:
One of our enterprise clients uses Google Drive integration to update compliance modules every quarter without rebuilding the course. They simply replace the document inside their cloud storage, keeping their content fresh with minimal effort.

Below is how the files will appear after importing files from Google Cloud:

Why use Google Drive or Dropbox integration?

Simplify course updates: Quickly swap outdated videos, presentations, or PDFs without starting from scratch.
Save internal storage: Stream large media files directly from the cloud without burdening your LMS hosting limits.
Maintain version control: Update a file in Drive or Dropbox and easily reflect those changes inside your training material.
Support diverse media formats: Upload videos, presentations, spreadsheets, and documents for flexible course design.

Below is how the files will appear after Google Drive's integration with Training Software:

How to Import Files From Google Drive & Dropbox

Step 1. In the editor,

Click on "Change Media."

Step 2. Go to "Upload."

Step 3: In the upload tab,

Select the media type you want to upload, viz. image, video, document, spreadsheet, PPT.
Click on the icon of the cloud platform, such as Google Drive or Dropbox, from which you want to import.

NOTE: For Chapters, you can import images and videos. However, you can upload other file types, such as documents, presentations, and Excel sheets, on pages within chapters.

Step 4: A pop-up window will open asking you to connect with your Google Drive or Dropbox account.

Once you log in to your Drive or Dropbox account, a list of files will appear, as shown in the screenshot below.

You can select a file, and a preview will appear on the left. Click Done to finalize changes.

NOTE: You can select one file at a time to upload.

What does the imported file look like?

After uploading, your selected file will be embedded directly into the course content, making it easy for learners to view media without needing external downloads or redirections.

Important tips for using cloud imports effectively:

Organize files: Keep a clean folder structure in your Drive or Dropbox to speed up finding the right training assets.
Compress videos if needed to optimize load time for learners.
Keep backup copies of critical files locally, especially if you frequently update versions.

FAQs

1. Can I replace a media file without re-uploading the entire course?
Yes. If you update the file in your Google Drive or Dropbox, you can re-import the updated file into the course editor without needing to recreate the chapter or page. This makes updating training material much faster.

2. What happens if a file is deleted from Google Drive or Dropbox after importing?
Once a file is imported into ProProfs Training Maker, it becomes part of your course content. Deleting it from your cloud storage afterward will not remove it from the course unless you manually replace or delete it from the editor.

3. Is there a file size limit when importing from Google Drive or Dropbox?
The import process itself does not limit file size beyond what Google Drive or Dropbox allows; however, for best performance, ProProfs recommends keeping uploaded files under 1 GB to avoid slow load times for learners.

Related Articles:

Was this helpful?

Thank you Your feedback helps us to continually improve our content.