How to Integrate Microsoft Teams With ProProfs Training Maker

Microsoft Teams integration in ProProfs Training Maker simplifies instructor-led training by letting you create, schedule, and announce meetings directly inside your classroom. Learners stay informed through instant notifications and can join meetings with a single click without switching between tools.

This setup is useful for training programs that need live discussions, feedback sessions, workshops, or compliance briefings alongside self-paced learning.

Here’s a stream notification of a new meeting for a learner scheduled using Microsoft Teams.

Why Connect Microsoft Teams with ProProfs Training Maker?

• Faster meeting scheduling: Create and manage live sessions inside your training platform without juggling external invites.

• Keep everything centralized: Learners get notified inside their classroom stream, reducing confusion or missed sessions.

• Track participation better: Link live discussions, assessments, and follow-ups without manual tracking across systems.

• Support blended learning: Combine self-paced training with instructor-led events easily.

How to Integrate Microsoft Teams With ProProfs Training Maker

Step 1: Head over to the Classroom you want to integrate and select "Edit" from the menu.

Step 2: Switch to Integrations (1) and enable Microsoft Teams (2).

Step 3: Sign in to your Microsoft Teams account using your regular login ID. That’s it! You can now create meetings.

Click Create Meeting to add a new meeting.

Step 4: Enter meeting details in the pop-up and click "Create Meeting" to save it.

Step 5: If you want to cancel the meeting, you can deactivate it. You can grab the meeting link by clicking "Copy" in case you want to invite people from outside the classroom.

Learners will be notified of the upcoming event in their classroom Stream.

Best Practices for Microsoft Teams + ProProfs Training Maker

• Create recurring events: If you run weekly workshops or feedback sessions, schedule recurring meetings inside the same classroom for smoother participation.

• Use reminders: Ask learners to turn on stream notifications inside their ProProfs Classroom for upcoming meetings.

• Link live sessions to certifications: If necessary, you can require attendance at a live session to unlock final certification exams.

• Keep meeting descriptions clear: Include what learners need (materials, questions to prepare, session goals) in the meeting invite itself.

FAQs

Will learners need separate Microsoft Teams accounts to join the meetings?
No, learners can join Teams meetings as guests if they do not have their own Microsoft accounts. However, a stable internet connection and basic permissions are recommended.

Can I track who attended the Teams meeting?

Microsoft Teams provides separate attendance reports. You can manually cross-check these with your learner roster in ProProfs or verify participation through built-in assessments or checkpoints in your courses.

What happens if I cancel a meeting in Microsoft Teams?
If you cancel a meeting, remember to also remove or deactivate the corresponding meeting notice inside your ProProfs Classroom to avoid confusion for learners.

If you encounter any issues or have any questions, don't hesitate to contact our support team.